Thursday, 20 October 2016

Web Scraping with Python: A Beginner’s Guide

Web Scraping with Python: A Beginner’s Guide

In the Big Data world, Web Scraping or Data extraction services are the primary requisites for Big Data Analytics. Pulling up data from the web has become almost inevitable for companies to stay in business. Next question that comes up is how to go about web scraping as a beginner.

Data can be extracted or scraped from a web source using a number of methods. Popular websites like Google, Facebook, or Twitter offer APIs to view and extract the available data in a structured manner.  This prevents the use of other methods that may not be preferred by the API provider. However, the demand to scrape a website arises when the information is not readily offered by the website. Python, an open source programming language is often used for Web Scraping due to its simple and rich ecosystem. It contains a library called “BeautifulSoup” which carries on this task. Let’s take a deeper look into web scraping using python.

Setting up a Python Environment:

To carry out web scraping using Python, you will first have to install the Python Environment, which enables to run code written in the python language. The libraries perform data scraping;

Beautiful Soup is a convenient-to-use python library. It is one of the finest tools for extracting information from a webpage. Professionals can scrape information from web pages in the form of tables, lists, or paragraphs. Urllib2 is another library that can be used in combination with the BeautifulSoup library for fetching the web pages. Filters can be added to extract specific information from web pages. Urllib2 is a Python module that can fetch URLs.

For MAC OSX :

To install Python libraries on MAC OSX, users need to open a terminal win and type in the following commands, single command at a time:

sudoeasy_install pip

pip install BeautifulSoup4

pip install lxml

For Windows 7 & 8 users:

Windows 7 & 8 users need to ensure that the python environment gets installed first. Once, the environment is installed, open the command prompt and find the way to root C:/ directory and type in the following commands:

easy_install BeautifulSoup4

easy_installlxml

Once the libraries are installed, it is time to write data scraping code.

Running Python:

Data scraping must be done for a distinct objective such as to scrape current stock of a retail store. First, a web browser is required to navigate the website that contains this data. After identifying the table, right click anywhere on it and then select inspect element from the dropdown menu list. This will cause a window to pop-up on the bottom or side of your screen displaying the website’s html code. The rankings appear in a table. You might need to scan through the HTML data until you find the line of code that highlights the table on the webpage.

Python offers some other alternatives for HTML scraping apart from BeautifulSoup. They include:

    Scrapy
    Scrapemark
    Mechanize

 Web scraping converts unstructured data from HTML code into structured form such as tabular data in an Excel worksheet. Web scraping can be done in many ways ranging from the use of Google Docs to programming languages. For people who do not have any programming knowledge or technical competencies, it is possible to acquire web data by using web scraping services that provide ready to use data from websites of your preference.

HTML Tags:

To perform web scraping, users must have a sound knowledge of HTML tags. It might help a lot to know that HTML links are defined using anchor tag i.e. <a> tag, “<a href=“http://…”>The link needs to be here </a>”. An HTML list comprises <ul> (unordered) and <ol> (ordered) list. The item of list starts with <li>.

HTML tables are defined with<Table>, row as <tr> and columns are divided into data as <td>;

    <!DOCTYPE html> : A HTML document starts with a document type declaration
    The main part of the HTML document in unformatted, plain text is defined by <body> and </body> tags
    The headings in HTML are defined using the heading tags from <h1> to <h5>
    Paragraphs are defined with the <p> tag in HTML
    An entire HTML document is contained between <html> and </html>

Using BeautifulSoup in Scraping:

While scraping a webpage using BeautifulSoup, the main concern is to identify the final objective. For instance, if you would like to extract a list from webpage, a step wise approach is required:

    First and foremost step is to import the required libraries:

 #import the library used to query a website

import urllib2

#specify the url wiki = “https://”

#Query the website and return the html to the variable ‘page’

page = urllib2.urlopen(wiki)

#import the Beautiful soup functions to parse the data returned from the website

from bs4 import BeautifulSoup

#Parse the html in the ‘page’ variable, and store it in Beautiful Soup format

soup = BeautifulSoup(page)

    Use function “prettify” to visualize nested structure of HTML page
    Working with Soup tags:

Soup<tag> is used for returning content between opening and closing tag including tag.

    In[30]:soup.title

 Out[30]:<title>List of Presidents in India till 2010 – Wikipedia, the free encyclopedia</title>

    soup.<tag>.string: Return string within given tag
    In [38]:soup.title.string
    Out[38]:u ‘List of Presidents in India and Brazil till 2010 in India – Wikipedia, the free encyclopedia’
    Find all the links within page’s <a> tags: Tag a link using tag “<a>”. So, go with option soup.a and it should return the links available in the web page. Let’s do it.
    In [40]:soup.a

Out[40]:<a id=”top”></a>

    Find the right table:

As a table to pull up information about Presidents in India and Brazil till 2010 is being searched for, identifying the right table first is important. Here’s a command to scrape information enclosed in all table tags.

all_tables= soup.find_all(‘table’)

Identify the right table by using attribute “class” of table needs to filter the right table. Thereafter, inspect the class name by right clicking on the required table of web page as follows:

    Inspect element
    Copy the class name or find the class name of right table from the last command’s output.

 right_table=soup.find(‘table’, class_=’wikitable sortable plainrowheaders’)

right_table

That’s how we can identify the right table.

    Extract the information to DataFrame: There is a need to iterate through each row (tr) and then assign each element of tr (td) to a variable and add it to a list. Let’s analyse the Table’s HTML structure of the table. (extract information for table heading <th>)

To access value of each element, there is a need to use “find(text=True)” option with each element.  Finally, there is data in dataframe.

There are various other ways to scrape data using “BeautifulSoup” that reduce manual efforts to collect data from web pages. Code written in BeautifulSoup is considered to be more robust than the regular expressions. The web scraping method we discussed use “BeautifulSoup” and “urllib2” libraries in Python. That was a brief beginner’s guide to start using Python for web scraping.

Source: https://www.promptcloud.com/blog/web-scraping-python-guide

Saturday, 1 October 2016

How to do data scraping from PDF files using PHP?

How to do data scraping from PDF files using PHP?

Situations arise when you want to scrap data from PDF or want to search PDF files for matching text. Suppose you have website where users uploads PDF files and you want to give search functionality to user which searches all uploaded PDF file content for matching text and show all PDFs that contains matching search keywords.

Or you might have all London real estate properties details in PDF report file and you want to quickly grab scrape data from PDF reports then you might need PDF scraping library.

To integrate such functionality to web application is not similar to normal search functionality that we do with database search.

Here is the straight solution for this problem. This involves PDF Data Scraping to plain text and match search terms. I have written this post for the people who want to do PDF data scraping or want to make their PDF files to be Searchable.

We are going to use class named class.pdf2text.php which converts PDF text to into ASCII text, so the class is known for PDF extraction. This PHP class ignores anything in PDF that is not a text.

Let’s see very basic example (Taken from author’s file):

<?php

include "class.pdf2text.php";

$a = new PDF2Text();
$a->setFilename('web-scraping-service.pdf'); //grab the pdf file reside in folder where PHP files resides.

$a->decodePDF();//converts PDF content to text
echo $a->output();

?>

“Web Scraping is a technique using which programmer can automate the copy paste manual work and save the time. This is PDF w eb scraping using PHP. We at Web Data Scraping offer Web Scraping and Data Scraping Service. Vist our website www.webdata-scraping.com”

For more complex extraction you can apply regular expression on the text you get and can parse text that you want from PDF. But keep in mind this has limitation and do not work with all types of PDF extraction.

But the wonderful use of this class is to make utility that allow user to search inside PDF when they search on web search bar. Last but not least, You can also find many PDF scraping software available in market that can do complex scraping from PDF files.

Source: http://webdata-scraping.com/data-scraping-pdf-files-using-php

Tuesday, 20 September 2016

Things to take care while doing Web Scraping!!!

Things to take care while doing Web Scraping!!!

In the present day and age, web scraping word becomes most popular in data science. Basically web scraping is extracting the information from the websites using pre-written programs and web scraping scripts. Many organizations have successfully used web site scraping to build relevant and useful database that they use on a daily basis to enhance their business interests. This is the age of the Big Data and web scraping is one of the trending techniques in the data science.

Throughout my journey of learning web scraping and implementing many successful scraping projects, I have come across some great experiences we can learn from.  In this post, I’m going to discuss some of the approaches to take and approaches to avoid while executing web scraping.

User Proxies: Anonymously scraping data from websites

One should not scrape website with a single IP Address. Because when you repeatedly request the web page for web scraping, there is a chance that the remote web server might block your IP address preventing further request to the web page. To overcome this situation, one should scrape websites with the help of proxy servers (anonymous scraping). This will minimize the risk of getting trapped and blacklisted by a website. Use of Proxies to hide your identity (network details) to remote web servers while scraping data. You may also use a VPN instead of proxies to anonymously scrape websites.

Take maximum data and store it.

Do not follow “process the web page as it comes from the remote server”. Instead take all the information and store it to disk. This approach will be useful when your scraping algorithm breaks in the middle. In this case you don’t have to start scraping again. Never download the same content more than once as you are just wasting bandwidth. Try and download all content to disk in one go and then do the processing.

Follow strict rules in parsing:

Check various rules while parsing the information from the web site. For example if you expect a value to be a date then check that it’s really a date. This may greatly improve the quality of information. When you get unexpected data, then the algorithm need to be changed accordingly.

Respect Robots.txt

Robots.txt specifies the set of rules that should be followed by web crawlers and robots. I strongly advise you to consider and adjust your crawler to fully respect robots.txt. Robots.txt contains instructions on the exact pages that you are allowed to crawl, user-agent, and the requisite intervals between page requests. Following to these instructions minimizes the chance of getting blacklisted and banned from website owner.

Use XPath Smartly

XPath is a nice option to select elements of the HTML document more flexibly than CSS Selectors.  Be careful about HTML structure change through page to page so one xpath you made may be failed to extract data on another page due to changes in HTML structure.

Obey Website TOC:

Some websites make it absolutely apparent in their terms and conditions that they are particularly against to web scraping activities on their content. This can make you vulnerable against possible ethical and legal implications.

Test sample scrape and verify the data with actual scrape

Once you are done with web scraping project set up, you need to test it for sometimes. Check the extracted data. If something is not good, find out the cause and make changes accordingly and finally come to a perfect web scraping project.

Source: http://webdata-scraping.com/things-take-care-web-scraping/

Friday, 9 September 2016

Calculate your ROI on Web Scraping using our ROI Calculator

Calculate your ROI on Web Scraping using our ROI Calculator

Staying atop the competition is a vital thing for the survival and growth of businesses these days. Ever since big data came into the picture, web scraping has become something businesses from every industry has to invest in. If your company is not in a technically advanced industry, web scraping could even be a nightmare to start with. Wondering if going with in-house web scraping is right for you? In house or outsourcing, in the end it’s all about the returns on investment.

ROI Calculator

Considering the numerous factors that determine how much web scraping can cost you, it’s not easy to calculate the ROI on your in-house web scraping.

In house web scraping is certainly a challenging process. If you plan on going down this way, here is a brief list of prerequisites.

Engineers

Technically skilled labour is an essential requirement for web scraping. Since, web scraping techniques are complicated, it needs good programming skills to write, run and maintain the scraping bots. The cost of labour can be one of the drawbacks with doing in house web scraping.

Hardware Resources

Web scraping is a resource hungry process which requires high end servers and lots of bandwidth. Without the adequate resources, you might end up losing important data. The cost of quality servers could easily make you want to reconsider doing web scraping on your own. Not to mention the doubling up of these resources in order to keep the data intact, espcially if you’re looking at large scale.

Maintainability and ukeep of your tech stack

Once you have your servers and other technical components setup, the real deal only starts. You have to ensure availability of your servers, data backups, restoring previous states, failovers, among many other complications associated with managing servers and fixing them up when something goes wrong. You need to allocate resources (both people and hardware) to take care of the above.

Time

Time is something that we cannot really include in the equation when it comes to calculating the returns. But it is definitely a factor that defines if web scraping in house is worth it. Although web scraping is the fastest way to acquire data, the initial setup and maintenance are time consuming and complicated. This could easily lead to conflicts when you have to distribute your time between web scraping and other business activities that are crucial for your company.

Try the ROI Calculator

We came up with an ROI calculator to easily calculate your returns on investment with our web scraping services. Using this, you could easily compare the cost of in house web scraping with PromptCloud’s dedicated web scraping services. Find out how much you can save by going the PromptCloud way.

Source: https://www.promptcloud.com/blog/calculate-roi-on-web-scraping

Thursday, 8 September 2016

How Web Scraping for Brand Monitoring is used in Retail Sector

How Web Scraping for Brand Monitoring is used in Retail Sector

Structured or unstructured, business data always plays an instrumental part in driving growth, development, and innovation for your dream venture. Irrespective of industrial sectors or verticals, big data, seems to be of paramount significance for every business or enterprise.

The unsurpassed popularity and increasing importance of big data gave birth to the concept of web scraping, thus enhancing growth opportunities for startups. Large or small, every business establishment will now achieve successful website monitoring and tracking.
How web scraping serves your branding need?

Web scraping helps in extracting unorganized data and ordering it into organized and manageable formats. So if your brand is being talked about in multiple ways (on social media, on expert forums, in comments etc.), you can set the scraping tool algorithm to fetch only data that contains reference about the brand. As an outcome, marketers and business owners around the brand can gauge brand sentiment and tweak their launch marketing campaign to enhance visibility.

Look around and you will discover numerous web scraping solutions ranging from manual to fully automated systems. From Reputation Tracking to Website monitoring, your web scraper can help create amazing insights from seemingly random bits of data (both in structured as well as unstructured format).
Using web scraping

The concept of web scraping revolutionizes the use of big data for business. With its availability across sectors, retailers are on cloud nine. Here’s how the retail market is utilizing the power of Web Scraping for brand monitoring.

Determining pricing strategy

The retail market is filled with competition. Whether it is products or pricing strategies, every retailer competes hard to stay ahead of the growth curve. Web scraping techniques will help you crawl price comparison sites’ pricing data, product descriptions, as well as images to receive data for comparison, affiliation, or analytics.

As a result, retailers will have the opportunity to trade their products at competitive prices, thus increasing profit margins by a whopping 10%.

Tracking online presence

Current trends in ecommerce herald the need for a strong online presence. Web scraping takes cue from this particular aspect, thus scraping reviews and profiles on websites. By providing you a crystal clear picture of product performance, customer behavior, and interactions, web scraping will help you achieve Online Brand Intelligence and monitoring.
Detection of fraudulent reviews

Present-day purchasers have this unique habit of referring to reviews, before finalizing their purchase decisions. Web scraping helps in the identification of opinion-spamming, thus figuring out fake reviews. It will further extend support in detecting, reviewing, streamlining, or blocking reviews, according to your business needs.
Online reputation management

Web data scraping helps in figuring out avenues to take your ORM objectives forward. With the help of the scraped data, you learn about both the impactful as well as vulnerable areas for online reputation management. You will have the web crawler identifying demographic opinions such as age group, gender, sentiments, and GEO location.

Social media analytics

Since social media happens to be one of the most crucial factors for retailers, it will be imperative to Scrape Social Media websites and extract data from Twitter. The web scraping technology will help you watch your brand in Social Media along with fetching Data for social media analytics. With social media channels such as Twitter monitoring services, you will strengthen your firm’s’ branding even more than before.
Advantages of BM

As a business, you might want to monitor your brand in social media to gain deep insights about your brand’s popularity and the current consumer behavior. Brand monitoring companies will watch your brand in social media and come up with crucial data for social media analytics. This process has immense benefits for your business, these are summarized over here –

Locate Infringers

Leading brands often face the challenge thrown by infringers. When brand monitoring companies keep a close look at products available in the market, there is less probability of a copyright infringement. The biggest infringement happens in the packaging, naming and presentation of products. With constant monitoring and legal support provided by the Trademark Law, businesses could remain protected from unethical competitors and illicit business practices.

Manage Consumer Reaction and Competitor’s Challenges

A good business keeps a check on the current consumer sentiment in the targeted demographic and positively manages the same in the interest of their brand. The feedback from your consumers could be affirmative or negative but if you have a hold on the social media channels, web platforms and forums, you, as a brand will be able to propagate trust at all times.

When competitor brands indulge in backbiting or false publicity about your brand, you can easily tame their negative comments by throwing in a positive image in front of your target audience. So, brand monitoring and its active implementation do help in positive image building and management for businesses.
Why Web scraping for BM?

Web scraping for brand monitoring gives you a second pair of eyes to look at your brand as a general consumer. Considering the flowing consumer sentiment in the market during a specific business season, you could correct or simply innovate better ways to mold the target audience in your brand’s favor. Through a systematic approach towards online brand intelligence and monitoring, future business strategies and possible brand responses could be designed, keeping your business actively prepared for both types of scenarios.

For effective web scraping, businesses extract data from Twitter that helps them understand ‘what’s trending’ in their business domain. They also come closer to reality in terms of brand perception, user interaction and brand visibility in the notions of their clientele. Web scraping professionals or companies scrape social media websites to gather relevant data related to your brand or your competitor’s that has the potential to affect your growth as a business. Management and organization of this data is done to extract out significant and reference building facts. Future strategy for your brand is designed by brand monitoring professionals keeping in mind the facts accumulated through web scraping. The data obtained through web scraping helps in –

Knowing the actual brand potential,
Expanding brand coverage,
Devising brand penetration,
Analyzing scope and possibilities for a brand and
Design thoughtful and insightful brand strategies.

In simple words, web scraping provides a business enough base of information that could be used to devise future plans and to make suggestive changes in the current business strategy.

Advantages of Web scraping for BM

Web scraping has made things seamless for businesses involved in managing their brands and active brand monitoring. There is no doubt, that web scraping for brand monitoring comes with immense benefits, some of these are –

Improved customer insight

When you have in hand and factual knowledge about your consumer base through social media channels, you are in a strong position to portray your positive image as a brand. With more realistic data on your hands, you could develop strategies more effectively and make realistic goals for your brand’s improvement. Social media insights also allows marketers to create highly targeted and custom marketing messages – thus leading to better likelihood of sales conversion.

Monitoring your Competition

Web scraping helps you realize where your brand stands in the market among the competition. The actual penetration of your brand in the targeted segment helps in getting a clear picture of your present business scenario. Through careful removal of competition in your concerned business category, you could strengthen your brand image.

Staying Informed

When your brand monitoring team is keeping track of all social media channels, it becomes easier for you to stay informed about latest comments about your business on sites like Facebook, Twitter and social forums etc. You could have deep knowledge about the consumer behavior related to your brand and your competitors on these web destinations.

Improved Consumer Satisfaction and Sales

Reputation tracking done through web scraping helps in generating planned response at times of crisis. It also mends the communication gap between consumer and the brand, hence improving the consumer satisfaction. This automatically translates into trust building and brand loyalty improving your brand’s sales.

To sign off

By granting opportunities to monitor your social media data, web scraping is undoubtedly helping retail businesses take a significant step towards perfect branding. If you are one of the key players in this sector, there’s reason for celebration ahead!

Source: https://www.promptcloud.com/blog/How-Web-Scraping-for-Brand-Monitoring-is-used-in-Retail-Sector

Tuesday, 30 August 2016

Why Healthcare Companies should look towards Web Scraping

Why Healthcare Companies should look towards Web Scraping

The internet is a massive storehouse of information which is available in the form of text, media and other formats. To be competitive in this modern world, most businesses need access to this storehouse of information. But, all this information is not freely accessible as several websites do not allow you to save the data. This is where the process of Web Scraping comes in handy.

Web scraping is not new—it has been widely used by financial organizations, for detecting fraud; by marketers, for marketing and cross-selling; and by manufacturers for maintenance scheduling and quality control. Web scraping has endless uses for business and personal users. Every business or individual can have his or her own particular need for collecting data. You might want to access data belonging to a particular category from several websites. The different websites belonging to the particular category display information in non-uniform formats. Even if you are surfing a single website, you may not be able to access all the data at one place.

The data may be distributed across multiple pages under various heads. In a market that is vast and evolving rapidly, strategic decision-making demands accurate and thorough data to be analyzed, and on a periodic basis. The process of web scraping can help you mine data from several websites and store it in a single place so that it becomes convenient for you to a alyze the data and deliver results.

In the context of healthcare, web scraping is gaining foothold gradually but qualitatively. Several factors have led to the use of web scraping in healthcare. The voluminous amount of data produced by healthcare industry is too complex to be analyzed by traditional techniques. Web scraping along with data extraction can improve decision-making by determining trends and patterns in huge amounts of intricate data. Such intensive analyses are becoming progressively vital owing to financial pressures that have increased the need for healthcare organizations to arrive at conclusions based on the analysis of financial and clinical data. Furthermore, increasing cases of medical insurance fraud and abuse are encouraging healthcare insurers to resort to web scraping and data extraction techniques.

Healthcare is no longer a sector relying solely on person to person interaction. Healthcare has gone digital in its own way and different stakeholders of this industry such as doctors, nurses, patients and pharmacists are upping their ante technologically to remain in sync with the changing times. In the existing setup, where all choices are data-centric, web scraping in healthcare can impact lives, educate people, and create awareness. As people no more depend only on doctors and pharmacists, web scraping in healthcare can improve lives by offering rational solutions.

To be successful in the healthcare sector, it is important to come up with ways to gather and present information in innovative and informative ways to patients and customers. Web scraping offers a plethora of solutions for the healthcare industry. With web scraping and data extraction solutions, healthcare companies can monitor and gather information as well as track how their healthcare product is being received, used and implemented in different locales. It offers a safer and comprehensive access to data allowing healthcare experts to take the right decisions which ultimately lead to better clinical experience for the patients.

Web scraping not only gives healthcare professionals access to enterprise-wide information but also simplifies the process of data conversion for predictive analysis and reports. Analyzing user reviews in terms of precautions and symptoms for diseases that are incurable till date and are still undergoing medical research for effective treatments, can mitigate the fear in people. Data analysis can be based on data available with patients and is one way of creating awareness among people.

Hence, web scraping can increase the significance of data collection and help doctors make sense of the raw data. With web scraping and data extraction techniques, healthcare insurers can reduce the attempts of frauds, healthcare organizations can focus on better customer relationship management decisions, doctors can identify effective cure and best practices, and patients can get more affordable and better healthcare services.

Web scraping applications in healthcare can have remarkable utility and potential. However, the triumph of web scraping and data extraction techniques in healthcare sector depends on the accessibility to clean healthcare data. For this, it is imperative that the healthcare industry think about how data can be better recorded, stored, primed, and scraped. For instance, healthcare sector can consider standardizing clinical vocabulary and allow sharing of data across organizations to heighten the benefits from healthcare web scraping practices.

Healthcare sector is one of the top sectors where data is multiplying exponentially with time and requires a planned and structured storage of data. Continuous web scraping and data extraction is necessary to gain useful insights for renewing health insurance policies periodically as well as offer affordable and better public health solutions. Web scraping and data extraction together can process the mammoth mounds of healthcare data and transform it into information useful for decision making.

To reduce the gap between various components of healthcare sector-patients, doctors, pharmacies and hospitals, healthcare organizations and websites will have to tap the technology to collect data in all formats and present in a usable form. The healthcare sector needs to overcome the lag in implementing effective web scraping and data extraction techniques as well as intensify their pace of technology adoption. Web scraping can contribute enormously to the healthcare industry and facilitate organizations to methodically collect data and process it to identify inadequacies and best practices that improve patient care and reduce costs.

Source: https://www.promptcloud.com/blog/why-health-care-companies-should-use-web-scraping

Monday, 22 August 2016

ERP Data Conversions - Best Practices and Steps

ERP Data Conversions - Best Practices and Steps

Every company who has gone through an ERP project has gone through the painful process of getting the data ready for the new system. The process of executing this typically goes through the following steps:

(1) Extract or define

(2) Clean and transform

(3) Load

(4) Validate and verify

This process is typically executed multiple times (2 - 5+ times depending on complexity) through an ERP project to ensure that the good data ends up in the new system. If the data is either incorrect, not well enough cleaned or adjusted or loaded incorrectly in to the new system it can cause serious problems as the new system is launched.

(1) Extract or define

This involves extracting the data from legacy systems, which are to be decommissioned. In some cases the data may not exist in a legacy system, as the old process may be spreadsheet-based and has to be created from scratch. Typically this involves creating some extraction programs or leveraging existing reports to get the data in to a format which can be put in to a spreadsheet or a data management application.

(2) Data cleansing

Once extracted it normally reviewed is for accuracy by the business, supported by the IT team, and/or adjusted if incorrect or in a structure which the new ERP system does not understand. Depending on the level of change and data quality this can represent a significant effort involving many business stakeholders and required to go through multiple cycles.

(3) Load data to new system

As the data gets structured to a format which the receiving ERP system can handle the load programs may also be build to handle certain changes as part of the process of getting the data converted in to the new system. Data is loaded in to interface tables and loaded in to the new system's core master data and transactions tables.

When loading the data in to the new system the inter-dependency of the different data elements is key to consider and validate the cross dependencies. Exceptions are dealt with and go in to lessons learned and to modify extracts, data cleansing or load process in to the next cycle.

(4) Validate and verify

The final phase of the data conversion process is to verify the converted data through extracts, reports or manually to ensure that all the data went in correctly. This may also include both internal and external audit groups and all the key data owners. Part of the testing will also include attempting to transact using the converted data successfully.

The topmost success factors or best practices to execute a successful conversion I would prioritize as follows:

(1) Start the data conversion early enough by assessing the quality of the data. Starting too late can result in either costly project delays or decisions to load garbage and "deal with it later" resulting in an increase in problems as the new system is launched.

(2) Identify and assign data owners and customers (often forgotten) for the different elements. Ensure that not only the data owners sign-off on the data conversions but that also the key users of the data are involved in reviewing the selection criteria's, data cleansing process and load verification.

(3) Run sufficient enough rounds of testing of the data, including not only validating the loads but also transacting with the converted data.

(4) Depending on the complexity, evaluate possible tools beyond spreadsheets and custom programming to help with the data conversion process for cleansing, transformation and load process.

(5) Don't under-estimate the effort in cleansing and validating the converted data.

(6) Define processes and consider other tools to help how the accuracy of the data will be maintained after the system goes live.

Source: http://ezinearticles.com/?ERP-Data-Conversions---Best-Practices-and-Steps&id=7263314